By-Laws of North Dakota Appaloosa Horse Club
ARTICLE I: Purpose:
To promote the Appaloosa horse at the regional level, cooperate with and aid in every way the ApHC, and to abide by the Rules and Regulations printed in the current Official Handbook of the Appaloosa Horse Club.
ARTICLE II: Members
Section 1. There may be two classifications of members: individual and family. Membership dues are $15 single and $20 per family membership (includes youth through age 18) annually. Due on January 1. Points earned prior to payment of membership dues will not be counted toward year-end awards. (Individual adult members shall be defined as 19 years of age and over; individual youth members are defined as being 18 years of age and under on January 1 of the current year; family members are defined as parents/guardians and their children having not reached 19 years of age on January 1 of the current year and living in the same home.)
Section 2. Voting rights. All paid members above the age of 18 in good standing with the North Dakota Appaloosa Horse Club shall have the right to cast votes on any subject at any membership meeting. Individual memberships are entitled to one vote; family memberships are entitled to two votes.
Section 3. Non-Transferable Membership. The membership in this club is non-transferable. Any attempt to transfer shall immediately void the membership and relieve the club of any obligation to refund any dues paid.
Section 4. Due Process
Section 5. Reinstatement. Members may, upon application, be reinstated at the discretion of the Board of Directors.
Section 6. Members are expected to serve on such committees, panels or work groups as necessary to support the club in its functions.
Section 7. Year-end awards. All paid members of North Dakota Appaloosa Horse Club are eligible to earn year-end awards presented by the club. This includes representing North Dakota Appaloosa Horse Club at the World Championship Appaloosa Show, as recorded in the club's point system. The owner(s) on the registration papers must be members of the NDApHC in order for the points to be counted for year-end awards.
ARTICLE III: Meeting of Members
Section 1. Annual Meeting. An annual meeting of the members shall be held on the 3rd weekend of January as determined by the Board of Directors, for the purpose of receiving annual reports relating to the activities of the North Dakota Appaloosa Horse Club and for the transactions of such other business as may come before the meeting.
Section 2. Special Meeting. Special meetings of the members may be called by the President, the Board of Directors, or not less than two-tenths of the members having the right to vote at such a meeting.
Section 3. Notice of Meeting. Written notice stating the place, day and hour of any meeting of members shall be delivered either by mail, email, telephone, or posted on the website of the North Dakota Appaloosa Horse Club, not less than 20 days before the date of such meeting, by or at the direction of the President, or the Secretary, or the Board of Directors. In the case of a special meeting or when required by statute or by these Bylaws, the purpose or purposes for which the meeting is called shall be stated in the notice.
Section 4. Quorum:
Section 5. Voting Rights. At any special or annual meeting of members, a member entitled to vote may vote only in person and not by proxy.
Section 6. Manner of Acting. A majority of the votes entitled to be cast on a matter to be voted upon by the members present at a meeting at which a quorum is present shall be necessary for the adoption thereof unless a greater proportion is required by law or these bylaws.
ARTICLE IV: Board of Directors/Election
Section 1. Board. The Board of Directors shall consist of at least five but not more than seven directors whose terms shall be three years.
Section 2. Election. At the annual meeting of the members, elections shall be held for Directors whose terms have expired. The affairs of the club shall be managed by its Board of Directors. From the entire elected Board, the members may vote their preferences for President, Vice-President, Secretary and Treasurer. Only one Board member or Officer may be elected from the same family.
Section 3. Vacancies. In the event of death, written resignation or refusal to serve on the Board, these vacancies shall be filled by the membership. Should any member of the Board be absent from three regularly scheduled Board meetings during the fiscal year of this club without just reason accepted by the Board, the position may be declared vacant on a majority vote of the Directors present. The unexpected term of such a vacancy will be filled through election by the membership at the next scheduled business meeting.
ARTICLE V: Board of Directors/General Powers
Section 1. General Powers. The Board of Directors shall define the policies of the North Dakota Appaloosa Horse Club and shall have administrative directions and management of this association.
Section 2. Number and Tenure.
The Board of Directors shall have at least five members and no more than seven members each serving a three-year term. Elections will be held annually for the directors whose terms have expired.
Section 3. Officers. The President, Vice-President, Secretary and Treasurer shall be chosen from members of the Board, guided by the preferences of the membership, all being one year terms.
ARTICLE VI: Officers.
Section 1. President. The President shall be the Chief Executive Officer. He/she shall in general supervise the business and affairs of the club. He/she shall preside at all meetings of the members of the Board of Directors. He/she will in general, perform such duties as may be prescribed by the Board of Directors from time to time.
Section 2. Vice-President. In the absence of the President or in the event of his/her inability or refusal to act, the Vice-President shall perform the duties of the President, and when so acting, shall have all the powers of and be subject to all the restrictions upon the President. He/she shall perform such other duties as from time to time may be assigned to him/her by the President or by the Board of Directors. It shall also be his/her responsibility to supervise committees, attend their meetings and furnish a report of their activities when requested by the President.
Section 3. Secretary. The Secretary shall keep the minutes of all meetings of the Board of Directors and of the members in records solely for that purpose, see that all notices are duly given in accordance with the provisions of these By-Laws, and be custodian of the corporate records. The Secretary shall also keep the membership roll containing the mailing addresses of all members. It is the responsibility of each member to keep the Secretary informed of any address change. The Secretary may be assigned other duties and functions as designated by the President or Board of Directors.
Section 4. Treasurer. The Treasurer shall keep an accurate record of the books and accounts, and shall deposit all club funds in banks as may be approved by the Board of Directors. Such money shall only be withdrawn by check and co-signed by the Treasurer and the President. All disbursements must be approved by the Board of Directors prior to payment. A financial report shall be given to the members at all membership meetings. The Treasurer shall be bonded.
ARTICLE VII: Committees.
Section 1. Committees. The members of a committee shall be members in good standing of the club. The Board of Directors shall appoint a Chairman to such committee as they deem necessary. (Examples of committees include Bylaws, Show, Youth, Trail Rides, Fundraising, Promotions, etc.)
Section 2. Term of Committee. The term for any position or committee member is one year, unless the committee is terminated sooner.
Section 3. Point Keeper. The club may provide a point system for all horses in the various show categories. All high point winners are to be presented year-end certificates at an awards banquet and/or annual meeting. The point keeper will keep accurate tabulations of the points and report the standings periodically in the newsletter, and will handle the World Championship Appaloosa Show qualifying bids. Points earned prior to payment of membership dues will not be counted toward year-end awards.
Section 4. The year-end point system. The class winner will receive one (1) point for each horse shown in the class with a maximum of nine (9) points awarded. Each subsequent placing will receive one less point down to the last horse placed. Grand champions will receive one more point than any other horse in its sex division. Reserve champion will receive as many points as any other horse in its sex division with the exception of the grand champion. Year-end high point awards will be given for classes held in NDApHC approved shows plus the following categories:
High Point
Youth Overall
High Point Youth 14
– 18
Reserve High Point
Youth 14 – 18
High Point Youth 13
& under
Reserve High Point
Youth 13 & under
High Point Youth Walk
– Trot
Reserve High Point Youth Walk – Trot
Leadline Participation Awards
High Point Non-Pro
Reserve High Point Non-Pro
High Point Halter & Performance Horse
Reserve High Point Halter & Performance Horse
Section 5. Newsletter Editor. The newsletter is the main communication link for North Dakota Appaloosa Horse Club. It shall be published and distributed electronically to the members two or more times per year. Newsletters will be posted and archived on the clubÕs website. Such newsletters shall include minutes and corrections of all meetings, club news and activities, and any advertising that will publicize and promote the Appaloosa horse in this club. The regional newsletter may not be used to embarrass, contest or oppose any action of the ApHC staff or Board of Directors at any time, and may not use a disclaimer to any editorial material that in any way fails to promote or cooperate with the ApHC Articles, By-Laws and Rules. The advertising rates for the newsletter shall be:
Half to a full page: $15; Less than a half page: $10.
Section 6. Friend of the North Dakota Appaloosa Horse Club. A Friend of the North Dakota Appaloosa Horse Club award will be given at the suggestion of the Board of Directors. The award will recognize individuals who have made a significant contribution to the club or the Appaloosa breed.
Section 7. Show Approval. All shows held within the state that meet the clubÕs requirements will be approved for points. Out of state shows may be approved for points upon a vote of the membership.
Section 8. North Dakota Born &/or Bred Award. The ND Born &/or Bred Award is awarded to the horse accumulating the most halter and performance points in open classes in a given year. The horse must be nominated prior to the first show and the owner must pay a nomination fee of $20. The sire or dam of the nominated horse must have been bred in North Dakota or the nominated horse must have been born in North Dakota. Any age horse is eligible but only open classes count. The horse must enter both halter and performance classes. The owner must be a NDApHC member but does not have to reside in North Dakota. See Appendix A.
Section 9. Riding Log. The club will sponsor a riding program where members can log their riding hours in return for premium awards. For specific rules, premiums, and sign-up form, see Appendix B.
ARTICLE VIII: Conduct and Order of Business
Section 1. Conduct. Except as required by statute or as otherwise provided in these By-Laws, all meetings of the members, Board of Directors and Committees shall be in accordance with Roberts Rules of Order.
Section 2. Order of Business. Order of business of the membership meeting shall be as follows:
Bylaws adopted January 16, 2010
Revised January 16, 2010
APPENDIX A
North Dakota Born or Bred Award
The North Dakota Born or Bred Award is an award given yearly to a horse either
born in North Dakota or whose sire or dam was in North Dakota at the time
of breeding. Any age horse is eligible; however, only open classes count toward
the award. The nominated horse must be entered in both performance and halter
classes. The owner of the
nominated horse must be a member of NDApHC but does not have to live in North
Dakota. Nomination fee is $20 per year per horse. A copy of the front and
back of the
horse’s registration papers must be included with the nomination. Points
will only count once the nomination is received. Only NDApHC approved shows
will count for the award.
.
Nomination:
Horse Name: _______________________ Reg. # _______________
Owner Name: ___________________________________________
Address: _______________________________________________
Phone Number: ____________________
Make checks payable to NDApHC
Please send all nominations to:
Crystal Gandrud
9861 Hwy 1804 NW
Bismarck, ND 58503
(701) 221-9173
cdgandrud@yahoo.com
APPENDIX B
North Dakota Appaloosa Horse Club
Riding Log Form
Riding Program $10
Name ____________________________________ National # ___________(optional)
Address ___________________________________ Phone ____________________
City/State/Zip _________________________________________________________
Email Address _________________________________________________________
Date Hours
Date Hours
Date Hours
Date Hours
Date Hours
Total
Grand Total ___________
Send to:
Holly Johnson
PO Box 144
Walhalla, ND 58282