NDApHC Board of Directors Meeting

March 10, 2007

Present: Mark Smith, Crystal Gandrud, Bill Cook, Holly Johnson, Jeanette Cook, Sherri Engkvist

The minutes from the February 4, 2005 meeting were approved as read by Mark Smith and seconded by Bill Cook. Jeanette Cook provided the treasurer’s report. The beginning balance on February 4, 2005 was $3879.67 and the balance on March 10, 2007 is $2476.51. The treasurer’s report was approved as read – moved by Crystal Gandrud and seconded by Bill Cook.

Lisa Feldner reported that she was working with the new secretary for the ND State Fair on exhibitor packages. While the fair is willing to look at it, but they would like a proposal for next year and will present it to the fair board. In addition, Holly Johnson moved and Bill Cook seconded that the Painted War Pony be purchased and a card be given to Jeannie Frederick for a retirement gift. Jeanette will follow up with that. The club will again host a potluck on Friday evening next to Horse Barn II at the state fair. The potluck will begin about 5:00 PM and a membership meeting will follow around 6:00 PM. Lisa Feldner will ask that Yearling Trail in Hand be added to the class list. The ApHC allows that national points be paid on 1 judge of 2 at state fairs so that will save exhibitors some money at the fair.

The 2006 June Valley City show expenses were $4576.00 and the income $2994.00 so the club lost money ($1502). However, some of the expense was on the purchase of prizes and we still have many of them. Bill Cook moved that the club not sponsor the June shows, Crystal seconded. The motion was approved by unanimously.

The Board discussed the need for committees to do some of the duties. These committees could include Riding Log, Trail Ride, Year End Awards, Promotions, etc. The meeting closed at 4:30 PM.

NDApHC Annual Membership Meeting

March 10, 2007

Crystal Gandrud, Mary Glass, Dawn Rowley, Stephanie Johnson, Rebecca & Doug Torgerson, Cheryl & Jill Castleberry, Mark & Gail Smith, Harv Hedvig, Dave Aasand, Sherri Engkvist, Holly Johnson, Terry Nowacki, Bill & Jeanette Cook, Lisa Feldner.

President Gandrud called the meeting to order. The minutes were approved as read – Mark Smith, seconded by Mary Glass. Jeanette Cook provided the treasurer’s report. The beginning balance on February 4, 2005 was $3879.67 and the balance on March 10, 2007 is $2476.51. The treasurer’s report was approved as read – moved by Mark Smith and seconded by Cheryl Castleberry.

Lisa Feldner reported that she was working with the new secretary for the ND State Fair on exhibitor packages. While the fair is willing to look at it, but they would like a proposal for next year and will present it to the fair board. The club will again host a potluck on Friday evening next to Horse Barn II at the state fair. The potluck will begin about 5:00 PM and a membership meeting will follow around 6:00 PM. Lisa Feldner will ask that Yearling Trail in Hand be added to the class list. The ApHC allows that national points be paid on 1 judge of 2 at state fairs so that will save exhibitors some money at the fair.

Bill Cook and Mark Smith reported on the topic of merging the ND and RRV clubs. Since there is only one club in ND, the ND club will not dissolve. The members felt that they will help with the RRV shows in August but will wait for the RRV club to make the next move. Bill Cook explained the history of the two clubs for the benefit of the new members present.

The annual meeting date was discussed. In a straw poll of the membership, January was the preferred month. January 19^th is the recommended date. Rotation of the annual meeting between the 4 major cities in ND is still the recommendation. Minot would be the next city in the rotation, however, the membership preferred Bismarck. Jeanette will call the Comfort Inn next week to make the arrangements.

Promotional ideas: Gail talked about postcards with all the benefits that being a member provide. Jeanette asked for members to express their desires for club activities:

Clinics, anything, clinics, fun shows, playdays, youth activities at the shows, cattle classes, send out sign-ups for committees, help each other get started, get a youth team together for Canadian Nationals, open playdays and youth, send out postcards, attend NDSU horsefest, queen who promotes at other events, a clinic with stations provided by other club members to help people learn. Gail will work on postcards and would like to the club to send pictures.

Clinic/Playday committee: Cheryl Castleberry, Stephanie Johnson, Dawn Rowley, Crystal Gandrud, Sherri Engkvist

Ambassador Committee: Stephanie Johnson, Debbie Nowacki, Dawn Rowley

Year-end awards, other than certificates, will only be given to the youth. The ND Born &/or Bred award will be continued with a nomination fee of $20.

· The stud or the mare must be a ND Horse when the horse is bred or the horse must be born in ND.

· Any age horse is eligible but only open classes count.

· Must enter both halter and performance.

· Must be a club member but do not have to be from ND.

Valley City shows: Cheryl Castleberry moved and Gail Smith seconded to affirm the Board of Directors’ decision not to approve the Valley City June Shows. The secretary will convey to the Paint club that the show is approved for points by the NDApHC and members are encouraged to attend.

Trail Ride committee: Ivan Gandrud, Bill & Jeanette Cook. The June trail ride is a go for the Hartman Ranch and will be either June 9-10 or June 16-17. The arrangements will be finalized and reported in the newsletter.

Riding Log committee: Holly Johnson.

The old bylaws and new bylaws were distributed. The changes suggested in the membership meeting will be incorporated into the new bylaws and posted to the club’s website. Members are asked to review the new bylaws and suggest any changes. The bylaws will be voted on at the April 22^nd meeting in Carrington.

Show approval: Bill Cook moved that the Verndale, CON in Sioux Falls, and Sauk Center shows be approved in addition to the ND shows.

Lisa Feldner encouraged everyone to give their email addresses to both Jeanette and Lisa. Newsletters and notices are no longer mailed out unless you do not have an email address.

The next meeting is scheduled for April 22^nd at the Chieftan in Carrington, ND at 2:00 PM.

Nominations for the expired terms of directors Mark Smith and Bill Cook were taken from the floor. Mark Smith, Bill Cook, Terry Nowacki, Stephanie Johnson, and Dawn Rowley were nominated. Stephanie Johnson and Dawn Fougner were elected to the board of directors for 3 year terms.

The meeting adjourned at 6:10 PM.